FINANCE, ADMINISTRATION, SERVICE,
ENGINEERING and GORMAN FARM
COMMITTEE MEETING MINUTES
June 5, 2012
The Finance, Service, Engineering and Gorman Farm Committee met at 6:00 pm on June 5, 2012. Present during the meeting were Council Committee members Hartman, Albrinck, and Schaefer. Also at the meeting were Jim Bothe, James Jeffers, Joe Huster, Jack Cameron, Mayor Apking, Christine Scheurmann, Sandra Murphy, and Holly Christmann.
Solid Waste District Presentation
Holly Christmann made a presentation about the revised fifteen year plan of the Hamilton County Solid Waste District. She explained that the state law requires that the plan be updated every five years. The goal of the update is to make certain that there is enough landfill space fifteen years in the future. For the next five years the fees will remain unchanged. The recycling programs compare the weight of trash recycled to that collected may raise the goal from 25% to 30%. Evendale meets the 25% standard and get a subsidy to support recycling. Additionally, the new plan calls for development of subsidies for the pick-up of yard waste. Holly noted that the household hazardous waste location is on Crescentville Road at Cincinnati-Dayton Road and there is an electronics recycling site at the CSI
transfer station on Evendale Drive. The revised plan will also explore allowing small businesses to use these recycling sites.
Gorman Farm
Sandra Murphy presented her successor. Christine Scheurmann.. Sandra has agreed to stay for another two weeks to help Christine become oriented. Christine’s experience includes teaching school, running a small business, volunteering at a local non-profit and eventually becoming its director. She grew up in the Dillonvale area and is anxious to get started.
Finance:
The May financial reports were presented:
May Cash Surplus w/o Evendale Commons: $ 61,470.31
Year to date Cash Surplus w/o Evendale Commons: $1,464,856.43
April Earnings Tax Receipts: $ 868,684.42
Year to date Earnings Tax Receipts: $5,577,137.50
From prior reports the prior excess is $142,938.39. That increases the unencumbered cash from December 31, 2012 to $16,243,597.10. The savings on the Traffic Light Project is $82,919.20 over the budgeted amount. Earnings tax is running about $511,000 ahead of last year. We also received a large payment into the street fund because Boyd Trucking registered their vehicles out of the Evendale Facility.
The committee is exploring ways to streamline the paperwork. Jack and Joe presented an alternative format for the budget report. The committee requested that the earnings tax spreadsheet have a year to date line added, that the prior months of this year be put in the same format and provided to the committee, and that an income, expense, encumbered and unencumbered balance for the last five years or so be provided.
Some questions were raised about the general fund can showing a loss so far this year will there is an overall fund balance of almost 1.5 million dollars. The answer is that the various funds are transferred out of the general fund at the beginning of the year. The loss is reduced over the year as the earnings taxes are collected and put into the general fund.
So far Joe Huster is spending about 10 hours a week. Things seem to be going well.
Service / Engineering
James Jeffers reported on the various projects.
Traffic Light Project ------ Proceeding on schedule
Glendale – Milford -------- Still needs striping.
Plateau Place Cul-de-sac – James is getting quotes
Acton Street lights ---------- Duke is scheduling installation
Miscellaneous Repairs ----- James is getting quotes
James also noted that the house next to the Hollywood is being required to tie into the MSD sewer. During the day next week, the various lanes of Reading Road will be closed for installation. Finally he was getting quotes to clean out the Millcreek after the recent flood. The committee was not certain it was the Village responsibility.
Jim Bothe indicated that there are 190 street trees will have to be replaced due to the Emerald Ash bore. He expects to put a plan to replace the trees in the next few months. The Pickup truck ordinance will be on the agenda. The dump truck chassis and engine are in. The body is being installed.
Mayor Apking
Mayor Apking presented a written list of possible capital expenditures for the next five years. The Committee received the list but took no action.
The meeting adjourned at 7:30 pm.
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Christian J. Schaefer
Committee Chairman
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